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Whether you're a beginner or an advanced Excel user, the art of sifting through a mass of data percentages, numbers, or text, to find precisely what you need, is a skill that is always worth mastering. A common and essential task in Excel is summing values that meet certain criteria, using the SUMIFS function. In this article, let's dive in and see how to accomplish this with ease.
The SUMIFS function in Excel returns the sum of cells in a collection that meet multiple criteria. It is a useful formula that can help increase productivity, especially when dealing with large datasets. ExcelBundle helps too, by providing ready-made templates to kick start your data analysis in Excel and save you a lot of valuable time.
Let's take a step-by-step approach to understand how to use the SUMIFS function.
The first prerequisite is to have your data structured. An Excel table makes managing and analyzing a group of related data easier.
The syntax for SUMIFS is: SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], …). The first parameter is the range of cells to sum. The subsequent pairs of parameters are the ranges and their associated criteria.
Click on the cell where you want to insert the total and type ‘=SUMIFS(’. This will enable the Formula Autocomplete that helps in filling the function arguments.
Select the range of cells you want to sum, then input your criteria. For instance, if you're summing sales figures for a certain region and product. The sum range would be sales figures, criteria_range1 would be the region column, criteria1 would be the specific region you're interested in, criteria_range2 would be the product column, and criteria2 would be the specific product.
Criteria can be based on dates, numbers, and text. The criteria section can also use wildcard characters such as ? and *. The ? wildcard character can be used to match a single character and * can be used to match a series of characters. The criteria can also be a cell reference.
Analysing data in Excel can be a breeze or an uphill battle, depending on how you wield your functions. The SUMIFS function is a powerful weapon in your Excel arsenal, allowing you to sum values that meet multiple criteria. Combined with templates from ExcelBundle, you'll find you're able to navigate through your data faster and more efficiently than ever before. The key is practice, so find a workbook and try out what you've learned!
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